Wikipedia defines a Common Area as ”area which is available for use by more than one person” and these can be found in almost all types of properties, be it a gated community or commercial property such as shopping malls

As such, your office also has common areas. This would include the reception area, lift lobby, the pantry, restrooms, corridors or walkways and more, depending on the type of establishment. Maintenance and cleanliness of these spaces are crucial to your organisation. So, in this post we’ll touch upon the scope of work which typically covers Common Areas cleaning and how best it should be carried out.

Reflecting Business Prestige and more

Your personal desk space reflects on your personal image. A clean and organised office area reflects how your customers perceive your business. It also improves the general morale of employees, making them happier and more productive. A high level of cleanliness in the common areas also sets the standard for keeping individual work space clean.

A good way to gauge the quality of cleanliness in your common area would be to put yourself in your client’s shoes. What impression would your client get when they enter your office premises?

So how to attain an effective cleaning job? Below are some guidelines to achieve this –

Essentials of Office Common Area Cleaning

Tools and Equipment required

  1. Make sure you have the necessary tools and equipment ready on hand to carry out the cleaning. Cleaners should have appropriate protective gear such as gloves, uniform and boots.
  2. Keep a checklist of all cleaning solutions and equipment and see that they are available and in working condition. You don’t want to start the cleaning only to find out you have run out of vacuum cleaner dust bag!

Pre-work Inspection

  1. Thoroughly check the area to be cleaned. If there are spills or stains which may be a hazard, they need to be addressed immediately. Report any damages to your supervisor.
  2. Display the safety sign at the work area before commencing. Clean up spills on hard floors using the appropriate cleaning solutions and wiping it dry.
  3. Clean up stains on carpets using cleaning chemical. Use a white cleaning cloth to clean the spill or stain on the carpet to avoid colour runs.

Dry Mopping of Dust

  1. Use a dust mop to clean hard floors. Unlike brooms, dust mops prevent dust from flying everywhere. Start from one corner of the room and mop in a turning motion, paying attention to corners.
  2. Use a broom and dustpan to sweep up the debris, dust and litter collected by the dust mop. Us the broom to sweep out dust collected in the corners.
  3. Throw away the debris into a lined rubbish bin.

Upkeep of common areasWet Mopping

  1. Use a double bucket, one for water and another with diluted cleaning solution. A cleaning solution with sanitizer is a good option.
  2. Dip and wring dry the mop in water first and then in diluted cleaning solution.
  3. Mop the floor using a number 8 or letter S motion for effective cleaning coverage.

Cleaning Passenger Lift

  1. Use sanitizer and damp cloth to wipe the button panel, interior lift doors, wall, mirrors and ceiling.
  2. Mop the lift floor.
  3. Wipe the exterior lift door with damp cloth and sanitizer.

Cleaning Stairway

  1. Display the safety sign. Use a cloth to wipe the inside and outside of the door and the handle.
  2. Dry mop the stairs.
  3. Wipe the hand railings.
  4. Wet mop the stairs. Remove the safety sign once floor is dry.

Cleaning and Emptying General Waste Bin

  1. Tie and remove bin liner keeping it away from the body and disposing it in rubbish bag in the service trolley.
  2. Sanitize the interior and exterior of the bin and wipe with cloth.
  3. Place a new liner in the bin.

Inspection of Areas Cleaned

  1. Check the work areas ensuring that it has been cleaned as per required. A checklist can be used.
  2. Remove and dispose the rubbish at the collection point.
  3. Remove signage only when floor is dry.

Returning Equipment to Store

  1. Clean and return all tools and equipment to the store.
  2. Check against the equipment list for making refills of cleaning solutions or replacement of equipment.
  3. Wash and hang the gloves.
  4. Wash hands for personal hygiene.


With these steps in place, you can be sure that your office reception and other common spaces will leave a good impression on prospective clients and business partners. Make cleaning your common area as part of your routine cleaning procedure with A1 Facility Services’ professional cleaners.